Finance, Accounting, & Procurement
Payment Voucher Supervisor
$70,560 to $86,300 a year
Posted until November 22, 2026 · posted September 23, 2026
Requirements
Diploma + experience
Exam
Competitive title
A job title where you show you are right for it by passing a competitive exam: multiple-choice, practical, education and experience, or a mix. On our job pages this shows as "Civil service exam title".
Mostly for people already in city service. The posting says:
“*APPLICANTS MUST BE PERMANENT IN THE ADMINISTRATIVE MANAGER NM CIVIL SERVICE TITLE OR BE PERMANENT IN A COMPARABLE TITLE.”
New to city jobs? Start with the ones open to anyone.
From ≈ $33.92 an hour · $2,714 every 2 weeks, before taxes (40-hour weeks).
NYC minimum wage is $17/hr. This beats it by $16.92/hr, with health insurance and a pension on top.
What you'd have made
$2,705 If you'd started this job 2 weeks ago, at this pay, before taxes.
An hour of this job pays for about 11.3 subway rides ($3 fare).
Price anything in hours of this job
Check yourself
What they actually ask for.
High school diploma plus experience
- A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
- An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
- A four-year high school diploma or its educational equivalent and six years of
Read the rest of the requirements
satisfactory, full-time progressively responsible experience as described in "1"
above, 18 months of which must have been in an administrative, managerial,
executive or supervisory capacity. The supervisory work must have been in the
supervision of staff performing clerical/administrative work of more than
moderate difficulty; or
4. Education and/or experience equivalent to "1", "2" or "3" above. However, all
candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above
the high school level may be substituted for the general clerical/administrative
experience (but not for the administrative, managerial, executive or supervisory
experience described in "1", "2" or "3" above) at a rate of 30 semester credits
from an accredited college for 6 months of experience up to a maximum of 3½
years.
Quoted word for word from the official posting. The label above is ours, read from this text; if they disagree, this text wins.
The work
What the job is.
*APPLICANTS MUST BE PERMANENT IN THE ADMINISTRATIVE MANAGER NM CIVIL SERVICE TITLE OR BE PERMANENT IN A COMPARABLE TITLE. (INCUMBENTS ONLY)
The New York City Department of Probation is dedicated to improving public safety by supporting individuals on probation.
DOP uses research-based practices to supervise and support people on probation and help prevent further interactions with the justice system.
Read the rest, from the posting
By expanding access to education and gainful employment opportunities, healthcare, family supports, and civic engagement, DOP empowers New Yorkers under their supervision to lead safe and thriving lives.
The Payment Voucher Supervisor, under the direction of the Deputy Director of Vouchering & Payments is responsible for overseeing the daily operations of the agency's payment voucher processing function.
The position supervises staff responsible for reviewing, processing, and monitoring payment vouchers, invoices, and related payment documentation to ensure payments are accurate, properly authorized, and processed in accordance with NYC rules, policies, and procedures.
Payment Voucher Supervisor — Duties and Responsibilities
- Supervise, assign, review, and approve the work of payment voucher staff to ensure accurate, timely, and efficient processing of payment activities.
- Oversee the review and processing of invoices, payment vouchers, and supporting documentation to ensure payments are properly supported, authorized, accurate, and in compliance with applicable City fiscal and procurement requirements.
- Monitor outstanding, pending, and rejected payment vouchers and requests to ensure timely resolution and processing within established operational deadlines.
- Identify, investigate, and resolve payment discrepancies, rejected vouchers, exceptions, and other payment-processing issues, including escalated vendor and agency payment matters.
- Coordinate with Procurement, Budget, Program, and other agency units to resolve payment-related issues, obtain required information or approvals, and facilitate timely processing of payments.
- Monitor staff workload and assignments, redistribute work as necessary, and maintain adequate staffing coverage to meet operational requirements and deadlines.
- Train, guide, and provide technical assistance to staff regarding payment voucher processing, fiscal procedures, procurement requirements, and applicable City financial systems.
- Maintain accurate records, tracking logs, and reports concerning payment voucher activity, pending transactions, outstanding issues, and other payment-related operations.
- Monitor purchase orders and contracts, including outstanding encumbrances, registrations, balances, and related payment activity, and follow up on transactions requiring additional action.
- Monitor the welfare cash fund, personal expense fund, and petty cash fund to ensure transactions are properly documented, accounted for, and maintained in accordance with applicable requirements.
- Review bank statements and bank reconciliations and follow up on discrepancies or outstanding items requiring corrective action.
- Prepare and/or oversee financial closeouts and accruals and ensure required payment and fiscal information is submitted within established deadlines.
- Order, manage, monitor, and track OMNY card inventory and usage to ensure adequate inventory and appropriate accountability.
- Communicate potential problems, discrepancies, operational concerns, and the status of pending assignments to management and recommend appropriate corrective actions or solutions.
- Perform other related duties and responsibilities as assigned.
Skills they'd like
- Experience conducting quality-control reviews, reconciliations, or internal audits of financial transactions.
- Experience with bank reconciliations, accruals, financial closeouts, and cash-fund administration.
- Strong attention to detail and commitment to accuracy, accountability, and fiscal responsibility.
- Recommend and implement improvements to voucher-processing procedures, workflows, and controls to improve operational efficiency and accuracy.
- Experience in fiscal, accounting, procurement, accounts payable, payment processing, or related financial operations.
- Experience with NYC FMS and PASSPort, including reviewing, processing, tracking, or monitoring of payment transactions.
- Demonstrated ability to identify, investigate, and resolve payment discrepancies, exceptions, and other financial processing issues.
- Ability to supervise, train, and guide staff; prioritize and distribute workloads; monitor performance; and ensure operational deadlines are met.
Before you apply
The fine print.
Where you have to live
Live in NYC within 90 days (usually)
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Sources
Straight from the city.
From the city's job data, which the city last updated September 28, 2026. You apply through the official posting.
Similar work