Administrative Budget Analyst

In order to be considered for the position candidates must be a current City Employee and be serving permanently in the title of Administrative Staff Analyst or have taken the most recent Administrative Staff Analyst civil service exam and be reachable for appointment from the resulting list.¿¿ With an overarching mission to eliminate ageism and ensure the dignity and quality of life of approximately 1.8 million older New Yorkers, the NYC Department for the Aging is deeply committed to helping older adults age in their homes and creating a community care approach that reflects a model age-inclusive city. The Budget Planning and Monitoring Unit is responsible for managing the Agency's $600 million Expense Budget and $100 million Capital Budget; preparing budget and financial analyses and reports; and coordinating the Agency's budget and financial activities with the Mayor's Office of Management and Budget (OMB) and other oversight and partner agencies. The Budget Analyst will work closely with colleagues in Financial Services and operational and program divisions to conduct financial analyses and develop recommendations for senior management. Key responsibilities include: • Monitor agency spending and procurement activities and review and update operating budgets for assigned divisions. • Create and process budget modifications in the City Financial Management System (FMS) for both Personnel and Other Than Personnel (OTPS) budgets. • Process encumbrances in FMS3 and participate in the year-end accrual process. • Reconcile internal operating budgets with FMS to ensure initial budgets, modifications, and chargebacks are accurately recorded. • Work with grant managers to review and update grant budgets in FMS and prepare grant budget modifications. Serve as a liaison among General Services, Procurement, Grant Managers, and the Budget Unit to review and approve purchase requests. • Serve as a liaison among General Services, Procurement, Grant Managers, and the Budget Unit to review and approve purchase requests. • Prepare and submit quarterly Spending Plan updates to the Office of Management and Budget (OMB) through FMS, and assist with other budget reporting requirements, including Miscellaneous Revenue and Monthly Variance reports. • Serve as a Budget Preparer in Passport for AOTPS budget actions. • Assist in preparing Certificates to Proceed (CPs), ensuring project scopes align with the Capital Commitment Plan and capital eligibility requirements for Comptroller contract registration, and respond to OMB inquiries regarding pending CPs. • Update capital forecasts in FMS by forecasting task orders and change orders, modifying the Capital Plan based on current cost estimates, and tracking commitment plan projects against fiscal year targets. • Prepare Budget Code Modifications and create Fixed Asset Intents (FNs) and Commodity Requisitions (RQC1s) in FMS to support timely contract registration. • Communicate with other City agencies and OMB regarding the status of capital projects. • Use FMS and Microsoft Office applications, including Excel and Word, to prepare reports, analyses, and memorandums.

• Strong analytical, interpersonal, and communication skills. • Excellent written and verbal communication skills. • Highly motivated and proactive with strong attention to detail • Ability to exercise independent judgment with minimal supervision with ability to demonstrate effective problem-solving skills. • Able to work independently and collaboratively as part of a team • Strong organizational and project management skills • Ability to prioritize tasks, manage time effectively, and multitask in a fast-paced environment • Minimum of 5 years of experience in fiscal services • Understanding of New York City Capital and Expense budget processes and regulations • Knowledge of citywide rules, regulations, policies, and procedures issued by the Office of Management and Budget (OMB) • Working knowledge of FMS/2 and FMS/3 Info Advantage tools (preferred) • Proficiency in Microsoft Excel, including: (Pivot tables, SUMIF functions, VLOOKUPs, Filters, Advanced formatting) • Preferred experience working with New York City agency budgets.

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Please be sure to submit a resume & cover letter when applying. All current City Employees may apply by going to Employee Self Service (ESS) http://cityshare.nycnet/ess Click on Recruiting Activities/Careers and Search for Job ID #788360 All other applicants, please go to www.nyc.gov/careers/search and search for Job ID #788360